INTERNAL LODGE HUB

What are you trying to get done?

Pick the closest task. You do not need to know who owns it, which committee handles it or which form number to use.

Already have an Event ID? Use it whenever you come back. The Lodge record should supply the event details already on file so you only add what is new.

EVENTS

Putting something on?

One running event record from the first idea through the final results.

BEFORE THE EVENT

Plan an event

Date, owner, budget, setup, tickets and promotion — once.

Replaces: the paper Event Planning Information Form plus the usual planning emails and texts.Start planning →AFTER THE EVENT

Tell us how it went

Enter the Event ID. Add only the actual results, impact, photos and lessons.

No repeat entry: the event name, date, chair, committee, location, budget and beneficiary come from the event record.Close out the event →

GET THE WORD OUT

Need people to know something?

Event promotion is already captured during event planning. Use these for something new, standalone or changed.

PR + PROMOTION

Promote or announce something

For a standalone announcement, recognition, correction or extra event update.

If it is an event: enter the Event ID and we use the details already on file.Send it to PR →WEBSITE + SCREENS

Change something online

Website, calendar, kiosk or digital-sign changes.

If it belongs to an event: use the Event ID instead of typing the event details again.Request a change →

HELP + MONEY

Need something done or paid?

Event setup and budget requests start with the event plan. Use these for standalone work or later transactions.

SETUP + FACILITIES

Ask for Lodge help

Setup, equipment, supplies, access or another operational request.

Event request? The original event plan should already have routed it. Use this only for a new or changed need.Ask for help →APPROVALS + RECEIPTS + PAYMENTS

Get something approved, reimbursed or paid

Spending approval, receipt, reimbursement, invoice or charitable payment.

Event expense? Enter the Event ID. The Treasurer can attach it to the event without you re-entering the event.Go to money requests →

COMMUNITY IMPACT

Did the Lodge help people?

One report can feed both charitable reporting and PR when appropriate.

VOLUNTEER + CHARITABLE WORK

Report community impact

People served, volunteers, hours, mileage, donations, photos and the story — in one place.

Replaces: the paper Data Collection Survey plus a separate Community Impact/PR submission. If the activity has an Event ID, use the event closeout instead.Report the activity →

The standard

Capture once → use the Event ID → route automatically → follow up only when something is missing. Email is a notification, not the filing cabinet.